Netpoleon Solutions is a well-established IT Security and Network Company recently acquired by Macnica Inc – a US 4 Billion Dollar Revenue company. With offices in Singapore, Australia, Cambodia, India, Indonesia, Malaysia, Myanmar, Philippines, Thailand, Vietnam and parent company in Japan and US, we are now inviting individuals that have strong skills and knowledge in IT Security to join us. Joining us, will allow you to embark on an exciting career, as we pursue our strategic expansion.

Job Title

HUMAN RESOURCE AND ADMIN ASSISTANT

Primary duties

  • Safe-keep, monitor and update employees’ files (201) and ensure availability of such whenever needed; assist in quarterly/semi-annual/annual employees’ evaluation.
  • Attends to and takes prompt action/settlement on personnel matters such: hiring, transfers, resignation, medical assistance, benefits, well-being, complaints, etc..; recommend measures to improve efficiency of the Department
  • Accurate preparation and timely submission of monthly Payroll Timekeeping to HO.
  • Prepares and maintain records of employee’s loan deduction file such as SSS and HDMF loans and timely submission to HO every month and uploads the statutory for online payment
  • In-charge in information dissemination; strict implementation of company rules and regulations including disciplinary actions
  • Assist to and ensure smooth accomplishment of all company extra-curricular activities such as seminars, orientations, outings, and Christmas parties and sports events.
  • Strictly observe and implement existing guidelines and policies
  • Requests laptops and opens bank accounts for the on-boarding employees
  • Prepares travel requests and training requests for employees and bond contract if necessary

​Administrative DUTIES

  • Responsible for the timely procurement and availability of needed office supplies, equipment and services.
  • In-charge in handling all incoming and outgoing mails, correspondence, packages, document transmittals and ensure timely distribution/coordination of such to concerned parties.
  • Records keeping, maintenance and updating - memos, permits, licenses, contracts, business correspondence, billings, admin forms, suppliers’ profile, (supplies)stock-cards, employees accountability sheet, etc. and ensure availability of such whenever necessary.
  • Ensure overall office wellness by observing general cleanliness in coordination with admin staff, orderliness and regular maintenance checkup of all office machines/equipment in coordination with drivers, lights, fixtures, work place - includes monitoring of proper use, control, improvements and security of such.
  • Takes prompt action on whatever task/duties and/or special assignments that may be assigned from time to time coming from the General Manager, HR Executive (HQ) and Sales Manager
REQUIREMENTS
  • Candidate must be graduate of Bachelor degree in Human Resource or AB Psychology or any related course
  • With at-least 1 to 2 year experience in all facets of Human Resource
  • Organized and keen into details
  • Can multi-task and deal with different people
  • Can handle pressure, trustworthy and hardworking
  • Excellent in written and verbal communication skills

OTHER
​INFORMATION
  • Working hours:  9am to 6pm, Mon-Fri
  • Salary will commensurate with qualifications and experiences
​Interested candidates, please apply via the “Apply Now” button below.  We regret that only shortlisted candidates will be notified.